How to Setup an “Applicant Pay” Billing Profile in Centric

This article is for users(both clients and applicants)of CertnCentric (https://client.certn.co/). If you're unsure which platform you're using, check [this article], and to learn more about CertnCentric, click [here].

Applicant Pay allows teams to create background check cases where the cost is paid by the applicant. 
 

Before You Begin

You must first enable Applicant Pay to get started. You can do this  by contacting your Certn representative or the Support Team. 
 

Note: Depending on the jurisdiction and the purpose of the background check, there may be legal restrictions on requiring applicants to pay for their own background check. Please ensure you are in compliance with applicable laws and regulations before enabling Applicant Pay. These include jurisdictions such as Canada, USA, and Australia. 
 

What checks are supported for Applicant Pay

The below checks with no pass through fee are supported for Applicant Pay. 

• Nationally Coordinated Criminal History check Standard 
• Nationally Coordinated Criminal History check Volunteer
• Canada Criminal Record Check - Basic
• Canada Criminal Record Check - Enhanced
• Australian Right to Work
• OneID 
• Politically Exposed Persons
• Global Watch List and Sanctions
• Public legal record
• Adverse Media
• UK DBS Criminal History Check - Basic
• UK DBS Criminal History Check - Enhanced
• UK - Right to Work 
• US Credit Report
• CA Credit Report
• US Federal Criminal Court Record Check
• US Social Security Number (SSN) Trace
• US National Sex Offender Registry
• US National Criminal Database (with alias)
• Driving Records - US
• Driving Records - CA
• Digital Reference Checks

Step 1: How To Set Up an Applicant Pay Billing Profile

• Log into your CertnCentric account
• Navigate to the list of billing profiles, by clicking on Billing (in the main navigation) -> Billing Profiles



• Add a new billing profile by clicking on the "New Billing profile" button below

• Enter the unique billing details for the Billing Profile. Since the "applicant pay" feature has already been enabled, you will be able select “Applicant” as the Payer for this particular profile. 

• Save the billing profile. You will now be able to easily identify the billing profile as Applicant Pay using the column "applicant pay" in the billing profile list view.
   

Step  2: Set Up an Applicant Pay Group 

• Log into your CertnCentric account
• Navigate to your list of groups, by selecting "Groups" in the main navigation

• Add a new group by clicking on the "New Group" button



• Enter the required Group details
• Select the desired applicant pay billing profile. All Applicant Pay billing profiles, will have a suffix of "applicant pay"

• You will now be able to easily identify the group as Applicant Pay using the column "applicant pay" in the group list view.